Administrative Assistant

Employer Name: Ministry of the Solicitor General

City: Thunder Bay

Province: Ontario

Postal Code: P7E 6G8

Application Deadline: Monday, January 13, 2025 11:59 pm EST

Hours of Work: 1 Temporary assignment/contract up to 18 months with possibility of extension

Job Type: Various Hours

Wages: $26.92 - $31.31 Per Hour*

Duties of this LEAP Job Posting:

You will:

• Keep contact lists and processes up to date
• Manage paperwork, track deadlines, and follow up on requests
• Format documents and prepare reports for the team
• Organize and track mail and courier services
• Update and monitor databases
• Provide research and support for projects

Qualifications for this LEAP Job Posting:

Mandatory

• You must have a valid Class G driver's licence or equivalent as recognized by the Province of Ontario and the ability to travel.

Administrative Skills and Experience:

• You have knowledge of standard office and filing procedures to provide administrative and organizational support
• You have demonstrated ability/experience providing office administrative and organizational skills to meet priorities and deadlines, including coordinating with other sections and staff working in multiple locations
• You have computer skills to create/maintain spreadsheets and databases, and to create reports and general correspondences

Judgement and Multi-tasking Skills:

• You can work independently, as well as operate effectively as member of a team
• You have judgment and discretionary skills to deal with confidential, legal and sensitive information within a highly sensitive environment
• You have multi-tasking and coordinating skills to prioritize a variety of competing tasks

Research and Analytical Skills:

• You can research and compile information, explore alternatives and prepare/process reports
•  You have mathematical/calculation skills to process and check expense accounts and invoices.
• You can ensure accuracy and attention to detail

Communication and Interpersonal Skills:

• You have demonstrated communication skills and diplomacy to deal with the public and different client group
• You have interpersonal skills to provide tactful responses to a wide variety of inquiries from staff and external contacts.

Don’t meet every qualification?

If you are excited to work for The Office of the Fire Marshall but don't think you meet all the criteria, please still consider applying.

The OPS offers:

• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counseling services

  OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti- racist, inclusive, accessible, merit-based, respectful and equitable workplace. We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

  Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

  We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the “How to apply” section if you require a disability-related accommodation. In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual’s employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.

  N-SL-224679/24

How To Apply to this LEAP Job Posting:

1. You must apply online by visiting www.ontario.ca/careers. You must enter the job id number 224679 in the Job ID search field to locate the job ad.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives.

By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives. All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with

the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry- specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee’s exit will be considered prior to an offer of employment.

Remember:

The deadline to apply is Monday, January 13, 2025 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening, or an interview will be contacted.
The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario's Human Rights Code .

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