Executive Assistant to the Grand Chief

Grand Council Treaty #3 is hiring an Executive Assistant to the Grand Chief!  For more information about this LEAP job posting, check for more details below!

Employer Name: Grand Council Treaty #3
Location/Address: Grand Council Treaty #3 Administrative Offices, Kenora, ON
Application Deadline: January 21, 2019
Job Type: Full-Time
Duties of this LEAP Job Posting:
  • Work closely with the Political Advisor on all Political issues
  • Arrange travel plans and itinerary, for the Grand Chief and Chiefs committees as required
  • Schedule and confirm appointments and meetings of the Political Office
  • Complete Expense Forms and Cheque Requisitions for the Political Office
  • Maintenance of Political files
  • Manage all request related to Political files, follow up with technicians handling the files and, update the Executive Director and Political Advisor.
  • Organize meetings involving governmental senior executives or with members of Grand Council Treaty #3 as requested by the Political Advisor
  • Open and administer regular and electronic mail for political office and provide general details when required, to ensure proper action is taken on all incoming mail if required
  • Assist in the planning and organizing of events related to the activities of the Political office
  • Assist in the preparation of related presentations and agendas for the Political Office Provide administrative support to the Political and Administrative Office
  • Prepare/edit internal/external correspondence including faxes, memos, emails for the political office
  • Answer calls and/or relay messages for the political office
  • Proofread all correspondence and material related to the political office
  • Provide suggestions on Political office administrative procedures, following approval by the Political Advisor

 

  • Arrange requests related to travel, accommodation as advised by the Political Advisor for Grand Council Chiefs and Committees as required
  • Perform any other duties related to the position of Executive Assistant as directed by the Executive Director and Political Advisor
  • Record administration credit card transactions and submit monthly reconciliation to the Finance office
  • As a member of the Political Office team you will assist in providing administrative support services to the Political Office, and to the Administrative Office when required, in a timely and efficient manner.
Qualifications for this LEAP Job Posting:
  • Completion of a degree or diploma from a recognized university or college in business administration or public administration and/or an advanced specialization with two years’ experience attained
  • Minimum three years’ experience as an Administrative Assistant
  • Proficient spoken and written English
  • Knowledge of Word, Excel, PowerPoint and MS outlook
  • Punctual, meticulous and reliable with courteous manners to the public
  • Must be efficient in time management and have strong organizational skills
  • Fluency in Anishinaabemowin considered an asset
  • Work weeks are 5 days, Monday to Friday, starting at 9:00am to 4:30pm
  • Entitled to one hour of unpaid time for lunch and two paid fifteen-minute breaks.
  • Frequently exposed to noise and a regular flow of people around the office
  • Frequently assigned to changing priorities
  • May be required to work extra hours and will receive compensatory time off.
  • Responsible for meeting the demands of multiple priorities with multiple deadlines
How To Apply to this LEAP Job Posting:

Submit Cover Letter, Resume with 3 References by Friday, January 4, 2019 to:

Grand Council Treaty #3

PO Box 1720

Kenora, ON P9N 3X7

Fax: 807-548-5041

E-Mail: hr@treaty3.ca

 

Competitive salary and benefits. We thank all those who apply. Only applicants selected for an interview will be contacted. Submission of criminal record check required prior to offer of employment.

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